Therefore Document Management
Summary
Therefore™ software from Canon provides office workers secure electronic document storage areas, yet provides instant access to any information during any working day an employee could need. Overall as an industry over 50 minutes per day are spent by office wrokers hunting down information causing a drain on production to companies.
People at work need access to information. To import and integrate. To share and compare. To store and retrieve. To distribute and print. They need it electronically and they need it now. Therefore™ document solutions enable users to process information efficiently, economically and securely throughout their department or organisation. Which means that they can access and use the information they need to help meet business objectives.
Therefore™ Navigator
The Therefore™ Navigator allows you to search, retrieve, group and sort documents saved within the software. It also manages workflow process tasks. The Navigator is the starting point for users to launch the Therefore™ Viewer.
Document Viewer
The Therefore™ Viewer displays, rotates, annotates and prints documents that have been saved to Therefore™. In addition, the Viewer allows you to create new versions of a document, edit a document’s index fields and view previous versions. Documents associated with applications on your PC, are opened using the native application. However, Viewer also allows you to view documents created in over 250 file formats, even if the application they were created in is not installed on your PC. So imagine you receive an AutoCAD drawing, you can open it, even if you don’t have the application on your PC.
Document Capture
The Therefore™ Capture Client is used to scan documents and save them to Therefore™. The Capture Client is typically used with a document scanner, although it can be used to import documents from a hard disk, or to classify and index documents that have already been saved to Therefore™. Both barcode and OCR recognition are supported, and can be used for indexing documents and splitting batches.
Web Access
Therefore™ Web Access uses a web browser (typically Microsoft® Internet Explorer 8®) to search and display documents saved in the Therefore™ Document Management System.
The ability to scan documents into Therefore™, or be part of a workflow process over the web, is useful for small branches or even home workers. Using a username and password over a secure link enables users to benefit from the functionality of Therefore™ from anywhere with Internet access. The Therefore™ web client allows this without any Therefore™ software installed on the PC being used. Usability is similar to the Therefore™ Navigator and Viewer making it easy to appreciate the benefits, anytime and anywhere. To ensure data is kept secure over the Internet, the Therefore™ Web client, supports secure communication using SSL.
Integration with MFPs
Therefore™ enables seamless integration with Canon MFPs.
The Therefore™ MFP Application is a MEAP application, which integrates Canon iR devices directly with the Therefore™ system. Users scan documents at the device and save them directly to Therefore™, together with all the necessary index data. The classification, indexing and storage can occur directly on the display on the MFP - your PC does not even need to be on!
Log On screen on MFP
Scan preview on MFP
Select category on MFP
Integration with eCopy™ ShareScan®
For users of eCopy™ the Therefore™ connector for eCopy™ ShareScan®, allows storing of documents straight from an MFP to Therefore™ . eCopy™ also allows the sending of documents to multiple destinations. Integration with eCopy™ Desktop™ allows documents to be annotated and then saved to Therefore™, using the Save to Therefore™ button.
Main Screen on MFP
Scan Preview on MFP
Select Category on MFP
Integration with 3rd Party Software
Therefore™ integrates with SAP® R/3®, Microsoft® Dynamics NAV®, Microsoft SharePoint and COLD mainframes.
Seamless integration with Microsoft Dynamics NAV
The Therefore™ Microsoft Dynamics NAV Connector allows users to interact seamlessly between Therefore and Microsoft® Dynamics NAV®. Therefore™ in conjunction with Microsoft® Dynamics NAV® allows users a real-time view of the entire document flow throughout the organization with easy access to all data and documents produced.
The end result is a complete and customizable business management solution that will save time and money. While using Microsoft® Dynamics NAV®, users can:
• Scan documents
• Import documents
• Automatically index documents in Therefore™ from fields in Microsoft® Dynamics NAV®
• Retrieve documents
• Print documents
• Distribute documents
• View Documents
Seamless integration with Microsoft® SharePoint® 2007
SharePoint customers can benefit from seamless integration with Therefore™, improving the capture and management of business-critical paper based information. Therefore™ sits beneath SharePoint to formalise the indexing and storage of documents. This means customers continue to enjoy the user interface and functionality of SharePoint, but gain the additional benefits of effective document capture, storage and integration provided by Therefore™. It also reduces the size of the Sharepoint database, which allows it to keep running at top speed, irrespective of data volume.
Therefore™ COLD
Therefore™ COLD processes print lists and spool files (ASCII text, binary, XML and PDF) quickly and automatically from mainframe systems or report generators.
Therefore™ API
Therefore™ API allows integration with 3rd party software using the Therefore™ SDK.
SAP® Integration
Therefore™ provides central management for all information, and simultaneously links the SAP® processes with their documents.
Incoming paper documents and electronic documents can be stored in Therefore™ directly from the SAP® user interface. All Therefore™ applications support all SAP® barcode functions and are completely embedded into the storage scenarios of SAP®. Therefore™ is able to capture the indexes of documents directly from the SAP® processes.
For documents, such as customer-related output or spool files, Therefore™ provides automated storage tasks. All SAP® reorganisation data can be stored into Therefore™. For cost effective release of the SAP® data storages, this data can then be restored to SAP® at any time.
Complete integration means that all documents managed by Therefore™ can be retrieved and viewed directly from the SAP® applications. The documents can be displayed in the Therefore™ applications or in SAP® internal viewers.
Invitation to meet with dmc
For an invitation to meet with us to discuss Therefore please click here and ask our online representative to book an appointment. The meeting will normally take up to an hour where we can demonstrate face to face or using Web-ex if you need to stay within your office.