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Glossary

A helpful A-Z glossary listing key terms and their definition.


A

ADF

Automatic Document Feeder.

AMV

Average Monthly Volume

ASI Drum

Amorphous Silicon Drum.

Audit Trail

A security-relevant chronological record that provides documentary evidence of the sequence of activities that have affected or edited a document.

B

BCL Systems

Part of the DMC Canotec Group.

Buscom Limited

See BCL Systems.

BYOD

Bring Your Own Device.

C

Calibration

Alters the way toner is used to optimise the output quality.

Canotec

Part of the DMC Canotec Group.

Canotec SW

Part of the DMC Canotec Group.

Cassette

Stores paper.

Click

Service Copy Charge.

Cloud Printing

Printing from a computer or mobile device to a remote printer wirelessly, via the Internet (the cloud).

Collate

The device prints out the whole document and stacks it on the output tray/finisher before printing it again.

Command Work Station

Software included with a Fiery Controller which provides the ability to manage colour, view a device’s print queue, save regularly required print jobs etc.

CPC

Cost Per Copy.

CPM

Cost Per Minute.

CPM

Central Processor Unit – Processes input from a number of sources, i.e. control panel.

D

DADF

Duplexing Automatic Document Feeder.

DMC

See DMC Business Machines.

DMC Business Machines

Part of the DMC Canotec Group.

DMS

Document Management System.

Document Conversion

The act of converting one document’s format to another, allowing the document to be read in more applications.

Document Encryption

Encryption is the most effective way to achieve data security. In order to open and read ab encrypted file a key or password is needed to decrypt the document.

Document Lifecycle

The sequence of stages that a document goes through from its creation to its eventual archival or destruction.

Document Routing

The automatic distribution of documents to their appropriate point for further processing/storage.

DPI

Dots per Inch.

Duplex Printing

Allows the printing of a sheet of paper on both sides.

E

Edge to Edge Printing

Printing a document with virtually no visible boarder.

EFI

Electronics for Imaging.

Ethernet

The most commonly used network connection

F

Fiery

A type of RIP, (raster image processor) used in a printing system which produces a raster image also known as a bitmap.

Fiery Controller

Printer controller made by EFI.

Finisher

The part of the machine where it will hole punch, fold, staple etc. These are normally optional.

Fleet

Collective term for numerous Print/Copy/Scan devices.

Fleet Management

The effective management of a business’ print copy scan devices by a 3rd party, in these instances DMC Canotec.

Follow Me Printing

Makes it possible to release a print job from any enabled device within the network via the use of a fob, pin code or swipe card.

FTP

File Transfer Protocol – Used to transfer files between clients and servers

G

GO2 IT Solutions

Part of the DMC Canotec Group.

Group

On a multiple print job, the device will print out all of the first pages together, then second etc.

Guest Printing

Gives guest users the ability to print to any device within the network wirelessly via Wi-Fi.

H

Hard Drive

Storage location where information is saved on a device.

Hot Desking

An office workspace sharing model which involves multiple workers using a single physical work station or surface during different time periods

HTTP

Hypertext Transfer Protocol – Used by web browsers to retrieve information from a web server.

I

ID Modes

Enables the user to set up ID codes to control printing and copying usage.

Imposition

The arrangement of the printed product’s pages on the printer’s sheet, in order to obtain faster printing, simplify binding and reduce paper waste.

Intelligent Send

Gives the Canon device the ability to scan to e-mail, network file, fax and i-fax.

J
K
L

LAN

Local Area Network.

LDAP

Lightweight Directory Access Protocol – This enables the device to communicate with a network server to retrieve contacts from an address book.

Load Balancing

The distribution of workloads across multiple computing resources, such as computers, a computer cluster, network links, central processing units or disk drives.

M

Mailbox

Is where files can be stored when printing securely, and to store documents permanently on the device’s hard drive.

MDS

Managed Device Service.

MEAP

Multifunctional Embedded Application Platform – Allows the user to install, test and use corporate software and applications on their device.

Memory RX Box

Where incoming Faxes and i-Faxes are stored on intelligent devices.

MFD

Multi-functional Device.

MFP

Multi-functional Printer.

MIF

Machines In Field.

Mobile Printing

Mobile Printing is the process of sending data wirelessly to a printer from a mobile device or tablet.

MPS

Managed Print Service

N

Netspot Console

A remote management tool that allows a user to view all printing/faxing/scanning devices on the network.

Network Operating System

Provides services to the network, i.e. File storage, Network Printing, e-mail

NOS

See Network Operating System

O

OCR

Optical Character Recognition is the mechanical or electronic conversion of images of typed, handwritten or printed text into machine-encoded text.

Offset

On a multiple print job, the device will output each set in a staggered formation so that the user can easily separate each document on the output tray.

OPC Drum

Organic Photo Conductive (Retains waste toner inside the drum).

Output Tray

The area of the device where a finished document is produced if there isn’t a finisher in place.

P

Page Coverage

Represented as the percentage of the page containing toner.

Pagination

The process of dividing a document into discrete pages, either electronic pages or printed pages.

Pantone Printing

Allow you to specify colours by indicating the Pantone name or number. This assures that you get the right colour when the file is printed.

Paperlite

A reduced need for paper documentation due to the usage of software and platforms.

PCL

Printer Command Language – A form of PDL, created by HP. The most popular in use.

PDL

Page Description Languages- This tells printer what to print. UFR, PCL and Postscript are most common.

Pedestal

Cabinet that machines sit on when there are no extra paper trays required.

Postscript

A form of PDL, created by Adobe.

PPM

Pages per Minute.

Preventative Maintenance

Maintenance that is regularly performed on a device to lessen the likelihood of it failing, performed while the equipment is still working, so that it does not break down unexpectedly.

Print Accounting

The process of assigning the cost per print copy.

Print Audit

The process of auditing and analysing a business’ print processes, device usage and accountability by department.

Printer Board

Enables a copier to be used as a network printer.

Printer Driver

Piece of software that is used by the computer to communicate with the printer.

Printer Interface

The way a printer can be connected to a computer or network.

Protocol

Computer languages to enable successful communication between devices.

Q
R

RADF

Re-circulating Document Feeder

Remote Device

Allows bi-directional communication between a device/user and a 3rd party

Remote Diagnostics

A process whereby a 3rd party is able to diagnose an issue from a distance via a remote web connection

Resolution

The quality at which an image is printed, copied or scanned, measured in DPI.

RIP

A raster image processor (RIP) is a component used in a printing system which produces a raster image also known as a bitmap.

RMW

Recommended Monthly Volume (The total amount of copies/prints a machines can do a month).

RUI

Remote User Interface- accessed by web browser. Allows user to monitor and control an individual device from their PC.

S

Saddle Finisher

Will fold and staple documents into a booklet.

Secure Release

Reduced risk of data leakage when sensitive documents are sent to network printers. Users have control over when the print job is released with the use of a fob, pin code or swipe card.

Secure Print

Reduced risk of data leakage when sensitive documents are sent to network printers. Users have control over when the print job is released with the use of a fob, pin code or swipe card.

Stack Bypass

Enables the user to feed a variety of different media through the device.

Stackless Duplex

Will print one double-sided piece of paper at a time. More reliable system.

T

TCP/IP

A transport protocol used by the internet. It helps to send and receive information.

Token Ring

A form of network created by IBM, not that common.

Toner

The ink that goes on the page.

Transactional Printing

The printing of multiple transactions for each customer along with the fixed line details like name and address.

TWAIN

Scanner Driver

U

UFR

Ultra-Fast Rendering – A form of PDL, created by Canon.

uniFLOW

Canon’s integrated print and scan management solution, now incorporates mobile printing capabilities, allowing customers to provide a facility for mobile workers and guests to print from their mobile devices.

Universal Driver

An intelligent print driver that supports a broad range of printers/MFD’s.

Universal Login Driver

A server-less solution for Canon imageRUNNER ADVANCE MFPs, and MEAP-enabled Canon imageRUNNER LBPs, offering login and usage tracking functionality. It delivers convenient user authentication through picture logins, PIN codes, or proximity cards, and allows organizations the ability to manage security and costs by controlling individual users’ access and usage.

Universal Send

Gives the Canon device the ability to scan to e-mail, network file, fax and i-fax.

UNIX

A type of operating system.

V

Variable Data Printing

Printing letters, flyers or documents with different data on each one. It can be as simple as a mail merge letter with personalized names to something much more sophisticated such as a catalogue with merchandise tailored to your buying history and customer profile.

W

Workflow

The sequence of processes that a piece of work passes from initiation to completion.

X
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