Print Audit Software

Print Audit 5 is the most accurate and powerful suite of print tracking and print management products available. It is used to analyze, reduce and recover costs along with the resources associated with printing and plotting to all networked, local, and direct to IP printers. The Print Audit 5 suite is comprised of the following components:

Print Audit Analysis is an inexpensive tool that is used to collect print volume information on all printing devices. It allows companies to get an accurate picture of their print volumes utilizing Print Audit 5 Analysis’ comprehensive reporting capabilities. This information can then be used to optimize their printing fleet.

Print Audit Reduction allows enterprises to restrict color usage by user and device, enforce printing limits and redirect expensive print jobs to the most efficient printing device.

Print Audit Recovery allows organizations to accurately bill their clients or users for their printing and copying costs. Recovery automates every step of the chargeback process. Its bullet-proof security and unique capture method ensures that 100% of printing and plotting costs are recaptured. These three components can be purchased as a suite or individually, allowing customers to pay only for the features they require.

Technology Print Audit 5 uses a client-based architecture. This has an important advantage over server-based tracking systems in that it allows tracking of all local as well as network printing by printer port and IP address identification, without utilizing valuable network bandwidth. Another equally important advantage is that Print Audit system is safe and easy to install, without any alteration of the existing network whatsoever.

System Requirements • Supports Windows 95, Windows 98, Windows ME, Windows NT 4, Windows 2000, Windows XP, Windows 2003. • Minimum requirements Pentium or equivalent 386 or above. • TCP/IP networking • Support for Access and SQL database back ends. • 3 MB’s of free space on the workstation

Technical Advantages Workstation-based Print Audit 5 tracks from the workstation which enables it to track every print job. This also allows it to retrieve more information about each print job, such as the name of the program or the web site address. Also, tracking from the workstation, rather than the print server, requires less network bandwidth since port monitoring is not required to capture all locally connected and direct to IP devices.

Simple Installation And Setup Print Audit 5 does not require any modification of the local network or print servers to track 100% of the printing activity. Print Audit 5 installs easily to each workstation from a central location on the network.

Tracks Everything Print Audit 5 is the only print tracking software solution that tracks all print devices out of the box. Whether a print job goes through a print server, directly to a printer with its own IP address or to a local printer, Print Audit 5 captures it. Print Audit 5 creates an inventory of all print devices in use on the network, regardless of whether those devices are known to exist by the network administrator.

Controls Printing Costs Print Audit 5 Reduction can either suggest or force users to print to a more efficient printer based on the number of pages in the print job. Reduction can also disallow color printing from specific individuals, disallow black and white printing to color devices and force duplex printing from specific devices and applications. These features are all unique to Print Audit 5.

Flexible Reporting Print Audit 5 includes two reporting tools that allow customers to decide on what data they would like to view. Users can design customized reports and export files according to the exact specifications required by their existing accounting and reporting systems.

All In One Solution Server-based solutions by their nature have to be broken up into various costly components that are needed to perform tasks, such as capturing, analyzing, and recovering costs. Organizations can take full advantage of Print Audit 5’s analysis, reduction and recovery capabilities right out of the box.

Installation Print Audit 5 provides simple, easy to use system of configuration files and batch files to allow organizations to quickly rollout our software to their network. Print Audit 5 can be easily installed to thousands of workstations from a central location on the network using its built in Client Status and Deployment Tool, login scripts, Active Directory, MSI Packages, or any mass installation tool.

ADMINISTRATION

Once the installation of Print Audit 5 is complete, you use the Print Audit 5 Administration tool to configure all aspects of Print Audit 5. Print Audit 5 can be configured centrally from any workstation that has the administration module installed to it. Any changes to the programs configuration, made in the Administrator, are written to the central database and recognized network wide as each client (workstation) reads from, and writes to, that same database.

Security Print Audit 5 includes bullet-proof security that ensures the program cannot be overridden and that 100% of the print jobs are captured. The Print Audit Client can be configured so that even users with administrator rights cannot shut it down.

Reporting The full Print Audit 5 suite includes two reporting tools, known as The Job Manager and The Analysis Reporting Tool.

The Job Manager is used to view and manage detailed print job information. Administrators can search for jobs using several different pieces of search criteria. Jobs can also be edited, exported and reported on based on the job details.

The Analysis Reporting Tool can be used to produce pre-prepared reports for printing volumes and costs. These reports can determine your highest volume printers, distribution of job sizes, percentage of color vs. black and white printing, and more. Print Audit 5’s data can be integrated into any accounting, spreadsheet and reporting package.