Ballard School





Copier rationalisation and a unified fleet leads to 20% paper reduction for School

Ballard’s on going challenge was managing a range of multi-functional and desktop print devices, each using different consumables, with very limited, manual, print management.


Staff were hugely inconvenienced with the lack of consistency and quality between makes and models, which left them frustrated when attempting to print time-sensitive materials. the school was wasting time and resources on uncontrolled printing habits and different consumables.


Drivers for Change

  • Reduce and control document costs
  • Reduction of waste
  • Accountability for printing and copying by department
  • Improve levels of productivity and reliability of services for all
  • Simplify the user experience, less stress
  • Less distraction for IT

Printing had become both a distraction to the IT team and stressful for staff. The overall success of the project was influenced by how well the change process was delivered by the DMC Canotec Team.

David Horton | ICT Systems Manager | Ballard School

How we helped

DMC Canotec engaged users in each department in an on-site workflow and print audit to gain an understanding of what was being printed and why. As part of the engagement process key staff were involved in a pilot to test the recommended solution and ensure ease of use, increased functionality and productivity.


The recommended Canon multifunctional devices were further enhanced with a simple unified interface for print, copy and scanning services, making it easy to use and time saving across all devices. Other cost saving features include secure print release and the option to delete documents. Ballard School now have full visibility and control over their print environment with accounting/auditing and tracking capabilities, by individual user and department.


The implementation was closely managed to eliminate any inconvenience and staff were fully supported and encouraged to get the best out of the new print system. It was a smooth and enhanced transition for all involved.

  • Cost saving and control
  • 150,000 sheets saved p.a.
  • Improved quality and efficiency
  • Improved levels of staff productivity
  • Staff Satisfaction
  • Visibility over print costs
  • 20% paper reduction
Customer Profile

Education Sector

1 Location

250+ Staff

Ballard is a private school catering for around 500 children from Nursery to Senior School, situated on a superb 32 acre site that borders the New Forest.

Customer Stories

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